Administrative Assistant, Litigation

931 Yonge St.
$52,002.85 - $63,393.95 per annum + full benefits and pension plan
May 16, 2014
June 5, 2014
Area of Law
Contract Type
Full Time
Experience Level
3-5 years


The Legal Services Division is a fast-paced work environment and as such the successful candidate must be extremely organized, able to deal with competing priorities and have excellent communication and time management skills.   Your key responsibilities will be to provide litigation assistance and support to the Legal Services Division, under the supervision of Legal Counsel.  You will handle highly confidential and sensitive information concerning litigation and legal matters.  You are an enthusiastic self starter and will be required to work with a high degree of independence, utilizing tact and good judgement.  


  • Drafts a variety of correspondence including memos, letters, reports, and legal documents
  • Maintains and updates paper and electronic files and filing systems, including archiving documents in accordance with TCH`s document retention policy and Document Retention Schedule
  • Coordinates meetings 
  • Maintains schedules of counsel, including diarizing bring forwards, deadlines, and court dates in accordance with the Rules of Civil Procedure, administrative rules, or other timelines as applicable  
  • Sets up reminders for counsel for timely filing of legal documents
  • Prepares documents and updates files for Human Rights Tribunal, Toronto Small Claims Court, Ontario Superior Court of Justice,  Divisional Court, Court of Appeal for Ontario, and various other civil litigation venues
  • Arranges for the filing of documents in the appropriate court/tribunal
  • Processes payments and invoices
  • Responds to a variety of verbal and written enquiries from internal and external stakeholders including: TCH staff, internal legal counsel, external counsel, opposing counsel, court staff, self-represented persons involved in legal disputes with TCH, and the general public
  • Liaises with TCH staff, police officers, lawyers, paralegals, court staff, and members of the general public on matters pertaining to legal matters as appropriate
  • Provides and/or processes personnel related issues, purchasing, accounting and other support services related to the business of the Legal Services Division 
  • Provides back-up administrative support in the absence of other Legal Services administrative staff  
  • Manages administrative tasks related to Counsel’s Continuing Professional Development, LSUC and LawPro filings
  • Other administrative tasks as assigned 


  • Minimum of 3 years progressive legal administrative experience 
  • Post-secondary degree or diploma in a relevant field of study (law clerk, legal assistant, legal secretary or other similar programs)
  • Demonstrated knowledge of office administrative procedures and paper/electronic filing systems
  • Ability to work in a fast paced environment 
  • Superior time management and organizational skills 
  • Ability to work effectively with multiple lawyers simultaneously
  • Excellent oral and written communication skills
  • Excellent customer service skills to respond to inquiries from a variety of internal and external stakeholders and from people of diverse language and cultural backgrounds 
  • Proficiency with computerized business applications including word processing, spreadsheet, presentation, and information databases to prepare correspondence, legal documents and generate reports
  • Ability to work independently with minimal supervision, and also as a member of a team
  • Knowledge of and experience with applying the Rules of Civil Procedure is required
  • Working knowledge of TCH policies and procedures and relevant legislation that is applicable to TCH including Residential Tenancies Act (RTA), Human Rights Code and the Housing Services Act (HSA) is an asset
  • Knowledge of and experience with applying the rules and procedures related to Human Rights Tribunal of Ontario, Small Claims Court, etc., is an asset 
  • Knowledge and experience working in insurance defence and employment/labour law practices is an asset