Provincial Offences Coordinator

Town of Caledon
January 15, 2013
February 25, 2013
Area of Law
Municipal Law, Other

JOB TITLE: Provincial Offences Coordinator
DEPARTMENT: Administration
REFERENCE: 0001-13

The Town of Caledon is a dynamic municipality that successfully balances urban, rural and agricultural communities - it's a small town feel only a short drive from Toronto. Our energetic staff are guided by our core values that create an environment for continuous improvement and customer service excellence to address the needs of our evolving community.


Reporting directly to the Provincial Offences Court Manager, this role is responsible for providing administrative support within the Provincial Offences Court, maintaining court decorum and professionalism, and providing excellent customer service to all persons involved in the day to day operations of the Court.


• Coordinate the day to day activities of the court, including but not limited to the scheduling of trials and First Attendance Meetings, responding to complaints, tracking and monitoring files to ensure completion
• Verify all documents submitted to the court office are in compliance with the Provincial Offences Act and ability to apply working knowledge of the act in daily practice
• Receive, count, stamp and file Certificates of Offence, Part 3 Informations and any other court related documents
• Input all Part I, Part II and Part III charges into the ICON database
• Update court dispositions onto Provincial ICON database and ensure court dockets balance with court dispositions
• Prepare and distribute conflict/seizure reports to Justice of the Peace, and prepare court documents for signature
• Update court dispositions onto Provincial ICON database and ensure court dockets balance with court dispositions
• Maintain completed files as prescribed by statute
• Handle/resolve difficult situations in a professional manner utilizing knowledge of legislation, by-laws, policies, practices and procedures
• Respond to general and complex queries at the counter, by telephone or by mail for clients across province
• Liaise with all levels of staff, judiciary, legal professionals, enforcement agencies and the public
• Process all fine and restitution payments. Process direct deposit amounts from contracted collection agency. Coordinate and research collection inquiries
• Balance large sums of cash/cheques and prepare bank deposits for all counter payments
• Act as Commissioner of Oaths
• Certify legal documents as Clerk of the Court
• Demonstrate sound judgment to Act as Clerk of the Court to adjourn trial matters for defendants in attendance at the counter
• Direct the Ministry of Transportation to suspend driver’s licenses as enforcement required
• Draft correspondence and memorandums related to mail inquiries
• Review files and enter applicable codes in accordance with the Write Off Policy
• Perform other duties and special projects as assigned
• Be responsible to work in compliance with the Occupational Health and Safety Act and Regulations,
the Town of Caledon Occupational Health, Safety and Workplace Violence Policy and Procedures, as well as established industry guidelines.


• Post-secondary degree or diploma in Court Administration, or related field
• Working knowledge of ICON and Ticket Tracer
• Understanding of the Provincial Offences Act, regulatory processes, related legislation and by-laws and of court proceedings
• Minimum 3 years related experience in a legal environment
• A clean vulnerable criminal record certificate
• Valid driver’s license in good standing and daily access to a vehicle for travel between court locations
• Excellent verbal and written communication skills
• Organizational skills with attention to detail and ability to meet deadlines
• Demonstrated ability to exercise significant discretion and sensitivity
• Demonstrated analytical and problem solving skills
• Computer proficiency in MS Office (Word, Excel, Outlook)


• General office environment
• Moderate physical activity; lifting up to 10lbs
• Regular travel between court locations
• Some exposure to conflict
• Must be able to work after hours or when deemed necessary to meet deadlines and deal with crises

Interested persons should submit a resume in confidence no later than January 25, 2013 by accessing the Town of Caledon website and searching Job Opportunities:

We thank all applicants and advise that only those selected for an interview will be contacted.